AO Foundation

Um die Herausforderungen dieser Position bewältigen zu können verfügen sie über: * Eine kaufmännische Lehre oder gleichwertige Ausbildung (z.B. Handelsdiplom) * Einige Jahre praktische Erfahrung im Accounting * Sind mit modernen Accounting-Systemen bestens vertraut * Eine strukturierte, präzise und effiziente Arbeitsweise * Gute Englischkenntnisse sind von Vorteil * Belastbare Persönlichkeit mit Eigeninitiative * Teamorientierung In dieser Rolle werden Sie zuständig sein für: * Die Debitoren- und Kreditorenbuchhaltung * Durchführung und Verarbeitung von Zahlungsläufen * Das Hauptbuch der AO Foundation * Und helfen mit bei Monats- sowie Jahresabschlüssen Übrige Aufgaben: * Unterstützung bei der Optimierung von Accounting Prozessen und Dokumentation der Prozesse * Pflege von Kunden- und Lieferantenstammdaten

In this role you will be responsible for Finance System Administration: Subject Matter Expert and system administrator for the finance systems maintenance, development and integrations (mainly EPM system) Data governance and Master Data management for Finance systems and correct execution of data maintenance for any changes (e.g. organization or accounting changes) Finance system user access governance and maintenance of access rights Annual planning process support by managing the required preparations and activities in EPM system Finance systems end-user support and training Operational Finance Topics: Development and building of AO standard reports reflecting the Finance and Business requirements Support the monthly and year-end closing processes and reporting by managing the required preparation and activities in the financial systems IC reconciliations and month-end checks Management of the annual ICS review and documentation Projects & Continuous Improvement: Driving Finance system related projects and changes to successful conclusion Continuous Finance system and functionality improvement To master this challenge, you have A BSc or MSc in Finance, Business administration, IT or similar Proven experience in Finance system implementation and administration (min. 3-5 years) To strive for excellence and strong motivation to continuously add value to AO An analytical, solution-focused approach, the ability to collaborate and communicate well with others and work cross-functionally across the organization Proven experience with Finance system implementation and strong knowledge of financial systems administration Good understanding of data structures, data flows and integrations technologies Solid understanding of accounting, controlling and key Finance processes Knowledge and experience in project management and strong analytical skills A highly organized, independent and proactive way of working To be reliable, fully committed to deadlines and detail oriented, while able to understand and see the big picture Experience in EPM systems (OneStream or similar) To be fluent in written and verbal English, German is preferred, other languages are a plus

In this role you will be required to Leadership & management * Drive holistic Education Design strategy to create top-class/ innovative content and assets in collaboration with internal/ external partners * Lead the curriculum development, instructional design, production and pilot implementation teams and manage a diverse portfolio of services * Be the last escalation point for related issues in the fields of curriculum development, instructional design, asset production and technology platforms * Act as a member of the AOEI Leadership team and as manager of one of the Specialty Education Commissions Team management & people development * Lead a team of Education Design professionals responsible for curriculum development, instructional design, asset production & technology platforms and oversee line- &, talent management and development topics * Set goals and objectives for team members and provide coaching & mentoring to improve performance and professional development * Ensure effective communication and collaboration among managers and team members Budget and resource management * Conduct Education Design budget planning, forecasting, monitoring, reporting and financial closing within existing AO financial tools and guidelines * Hold budget responsibility for the respective area * Core business responsibilities for the portfolio cluster * Steer prioritisation and oversee allocation of technical experts for efficient delivery of Education Design in alignment with Education Design managers * Oversee holistic delivery and provide guidance on Education Design projects, continuously staying at the forefront of recent developments and learnings * Be accountable for strategy inhouse/outsourcing choices * Manage strategic relationships with external partners/ vendors/ providers for Education Design * Ensure alignment of EI’s educational programs with its strategic goals and its effective delivery to its stakeholders in close collaboration with Education Portfoliohas context menu To master this challenge you have: In-depth expertise in entire production and publishing processes throughout different educational media types (online and print media, video and multimedia) and delivery channels (face-to-face, blended, online) in collaboration with SMEs: * Excellent understanding of technology involved in the online digital delivery of education * Firm grasp of adult medical education principles (CME, CPD) * Experience in continuing medical education curriculum development and instructional design * Knowledge of latest medical and surgical simulation developments (preferred)

In this role you will be required to: * Core business responsibilities for the portfolio cluster * Analyze the Education Portfolio composition to determine continuation or discontinuation of Education Programs and Products * Oversee Lifecycle management of existing Education Programs and Products * Initiate and steer new Education Programs and Products as well as Pilots * Create business plan with relevant key representatives To master this challenge you have: * Strong market orientation with an understanding of the market landscape, educational trends and best practices to identify opportunities to successfully grow and implement new educational offerings * Experience in identifying and analysing market opportunities and design effective strategies to meet educational needs * Experience in product strategy and brand management incl. developing and executing marketing plans to promote educational programs and products * Experience in product development and lifecycle management of continuing medical education programs * Experience in orchestration of a portfolio incl. different projects * Experienced in introducing and using state-of-the-art innovation methods and tools * Experience in collaborating with cross-functional teams and stakeholders to ensure the success of educational initiatives * Knowledge of CME accreditation and regulatory bodies * Basic knowledge of curriculum development and instructional design

In this role you will be required to * Oversee research projects across the Education Institute’s activities * Oversee fellowship program strategy, including selection process and coordination of medical education research fellows * Manage relations and engage with leading medical education societies and associations as well as the European accreditation body * Communicate successes of the department to enhance the Education Institute’s and AO Foundation’s reputation * Oversee identification, recruitment, development and performance assessment of AO faculty * Oversee development, planning, and evaluation of best-in-class faculty development programs based on best-in-class findings in collaboration with EI’s Educational Research * Oversee management of international surgeon educators and professional educationalists pools to enable them to deliver high quality education * Oversee assessment framework creation process to provide 360 evaluation of teaching faculty * Create a culture of teaching excellence in the AO and manage the faculty database and communication * Oversee management of the pool of professional educators and volunteer surgeon educators (Recruitment, Development, building an active Community of Practice) In order to master this challenge, you have * Experience in continuing medical education program and curriculum development * Knowledge of continuing professional development principles and instructional design * Experience in developing, organizing, and deploying education events * Experience in business development and market analysis preferred * Experience in educating trainers, coaches or teachers (preferred) * Experience in the set-up and leading scientific research projects with focus on high quality * Flexible to work with internal and external stakeholders and understand their specific needs and objectives preferably in relationship management with universities, societies, and associations * Able to deal with complex challenges related to CME accreditation and quality assurance

In this role you are required to: Employee inquiries • Responding to employee requests on inquiries and issues related to their employee-life cycle at the AO (see focus areas) • Escalation and redirection of inquiries and complex cases to HR Operations Specialist (or deputy), HR Business Partnering, HR Expertise or Systems • Understanding and communication of HR processes and policies, as well as supporting employees in using self-service transactions when applicable HR Transactions & Operations Providing transactional support on HR processes with a focus on: • Time & Attendance: supporting the recording and tracking of employee’s time and attendance data • Reporting & Analytics: providing quality assurance of data in systems and supporting the reporting (in relation with HR Expertise & Content team) • HR Systems: first level support on inquiries on PeopleDoc and systems support Lead: • Time & Attendance • Reporting & Analytics • Job Req. Administration Contributor: • HR Systems (PeopleDoc) • Job Profiles Management All specialists are expected to support other focus areas, as required To master this role you have: • Customer focus and service • Collaborative and proactive, ability to work well with teams • Good understanding of HR systems (specifically, PeopleDoc) • Strong HR operational knowledge • Problem-solving and analytical skill, ability to create meaningful analytics • Reliability, strong orientation to details and ability to commit to deadlines • Fluent in German, good written and verbal English

In this role, you are required to * Photographic documentation of various educational AO courses (operation rooms included) and other AO meetings and events worldwide * Studio-photography (eg, employee portraits, products) * On-brand videoproduction for various occasions and channels (storyboards, video-, and postproduction) * Selection of image and video material * Setting tagging standards and keywording in Photomechanic/Lightroom * Handling of the image database (archives, user management) * Maintenance of historical and current image material * Maintenance of the video footage library/archive * Consultancy / selection for image and video requests from internal stakeholders * Briefing and supervision of external video productions following the AO Brand Guidelines * Support in branding questions regarding videography To master this challenge, you have * Several years of experience in documentary photography and videography, preferably in the medical field * A good eye for image composition * Passion and creativity to further develop our image and video style * Knowledge of photo- and video production (technical equipment, lights, etc) * Excellent knowledge of image- and video editing software: Adobe Lightroom, Photoshop, Audition, and Premiere Pro * A high level of independence, initiative, and flexibility * Willingness to travel internationally * Project management skills * Good English communications skills (verbal and written) that enable trusted partnerships to be built with varied stakeholders and in different locations (German is a plus)

In the position as Procurement Coordinator you will be involved and managing a wide range of procurement tasks for the AO Foundation, including managing suppliers, conducting purchasing activities and performing procurement reporting and analysis. The role is in the newly created Procurement Center of Excellence (CoE) team requiring close collaboration within the team, category purchasers across the organization, and other relevant stakeholders. In this role you will be required to Category and Supplier Management: * Support supplier management and tendering activities * Manage relationships with business and suppliers Operational Procurement: * Manage and coordinate procurement processes within AO * Train and support internal stakeholders and employees * Oversee and processe purchase requests and orders as well as invoices * Act as a Subject Matter Expert and system administrator for the Procurement systems maintenance Analytics and Continuous Improvement: * Support procurement reporting, analyses and insights on key suppliers, purchasing activities and volumes * Oversee company paid credit card spending * Ensure procurement best practices and policy compliance * Share know-how and support developing procurement team members To master this challenge, you have * A BSc in Business Administration, Economics, or another relevant education * Proven experience/expertise in either procurement, supply chain/logistics management systems, quantification/analytics * Proven track record in operating in a global business environment * The ability to organize and complete multiple tasks by establishing priorities * Experience in planning, coordinating and organizing workload while remaining aware of changing priorities and competing deadlines * To demonstrate the ability to quickly shift from one task to another to meet multiple support needs * Experience in establishing, building and maintaining effective working relationships with staff and clients to facilitate the provision of support * Expertise in MS Office (especially Excel and PowerPoint) * Strong knowledge of Enterprise Resource Planning systems (preferably SAP ByD) * A fluent written and verbal English, German is preferred, other languages are a plus

In this role you will be required to * Develop clinical study reports for AO ITC conducted clinical studies * Reviewing literature and developing contents for websites and scientific newsletters * Develop and submit manuscripts for publication in peer-reviewed journals and the subsequent revision and resubmission * Support general activities in medical communication and regulatory documentation * Perform customer services such as systematic literature searches and reviews, developing regulatory documents, and reviewing and editing manuscripts * Provide general English/German language support in accordance with the AO Editorial Style Guide To master this challenge you have: * An advanced degree (MD, PhD, etc) in medicine or natural science * Experience in clinical research and regulatory writing—experience in orthopedics an advantage * A solid scientific writing track record and good communication skills in both spoken and written English * Preferably an English native-speaker; German language capability is optional but advantageous * Good knowledge in EndNote and other typical office computer software * A flexible and task oriented working style * The ability to work both independently and in a team

In this job you are required to: Key Responsibilities: * Develop and manage concepts and strategies for Sponsorships, Partnerships and Exhibitors, including creating outreach strategies and sponsorship prospectuses​ * Supports the roll-out and implementations of business development initiatives​ * Develops and maintains relationships with key partners​ * Maintains a list of single points on contacts for Key Accounts (Partner, Sponsors, Exhibitors)​ Accountable for:​ * Sponsorship management process​ * Business development withing marketing​ Key Interfaces: ​ * Requestor from GN​ * Marketing team​ * Surgeons​ * External Partners To master this challenge you have: Educational requirements​ * University degree in marketing, business, or communications, or at least 10 years professional experience in the field​ Job experience​ * Proven record of professional experience in Business Development, Sponsorship, or relationship building (3-5 years)​​ * Experience in medical events/course organization would be an advantage​ Key skills​ * Good communication and interpersonal skills, ability to build and maintain relations with Health Care Professionals at all levels and broader stakeholders ​​ * Excellent customer orientation and knowledge​ * Good problem solving and strong analytical skills​ * A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization​​ * Effective Team player skills through consistent reliability and support​​ * Good project management skills, ability to plan and prioritize tasks ​ Key requirements​ * Flexibility regarding working hours related to seasonal workload, time differences and other requirements​​ * Willingness to travel (up to 30 - 40%) globally​​ Language skills​ * Excellent written and verbal English, other regional relevant languages are a plus

In this role you are responsible for: Business partnering: * Advisory to line managers on all people-related and managerial topics * Contribution to workforce planning, translating the strategy into recruiting needs * Oversight of development and training needs identification * Advisory on performance management & appraisal processes * Contribution to the definition of talent & succession planning * Resolving of escalated, complex, employee-relations issues Recruiting: * Planning, implementation and coordination of recruitment agenda in your scope * Management of end-to-end recruiting for all types of hires (junior, experienced) including screening, interviews and offer * Contribution to employer branding strategy and partnerships You will have the HR Business Partner responsibility for the defined units within your scope. To master this challenge you have: Competencies: * Customer focus * Strong interpersonal skills, ability to collaborate well with other teams * Excellent communication, partnering and relationship building skills * Problem-solving and analytical mindset, ability to prioritize competing tasks * Strong HR functional expertise * Good knowledge of labor law and local tax/social regulations * In-depth understanding of business strategy, strong business acumen * Fluent in English and German, other languages are a plus Qualification: * BSc or MSc in human resources management, business administration, law or equivalent * 7-10 years of HR business partnering

In this role you are required to: * Define and implement the EER strategy in the respective cluster in line with the regional strategy * Manage the delivery team in the respective cluster, monitor team activities and progresses, iden-tify / escalate issues, develop solutions * Facilitate smooth and seamless collaboration of the entire delivery team in the cluster * Monitor and manage EER budget in the respective cluster and adhere to financial targets * Ensure the appropriate implementation of the operating model in the cluster based on the Global Education Process (GEP) * Act as a point of contact and manage local agencies in the cluster * Build trusting and long-term relationships and partnerships with AO networks and national and regional societies and associations * Ensure compliance with laws and regulations at cluster level * Annual budget planning for the events in the cluster as part of AOs yearly budgeting cycle * Close collaboration with DPS DRIs on event technical support, education grant and voucher pur-chase Clinical Specialty * Orchestrate selected country advisory councils of one or more clinical specialties To master this challenge you have: Educational requirements * University Master or Bachelor degree in marketing, business, communications, or similar Job experience * At least 5 years professional experience managing KOL * Minimum 3 years of people management experience or relevant leadership experience * Proven experience in driving positive social impact through targeted and effective network devel-opment * Experience in medical events/course organization would be an advantage Key skills * Proven leadership skills and the ability to manage, motivate and inspire a diverse team-Facilitate smooth and seamless collaboration and integration of the entire delivery team in the cluster * Excellent communication skills and ability to build and maintain relations with Health Care Profes-sional at all levels and broader stakeholders * Decision making person with ability to anticipate the potential problem. * Define goals according educational event processes and follow up within the team. * Think beyond their tasks in order to find potential synergies or improvement point within the or-ganization * Customer oriented: Identifies needs of internal and external stakeholders and acts respectively service-oriented. * Deals promptly with inquires and complaints under examination of key facts and also handles non-routine requests. * Seeks to build mutual trust and establishes to build stable business relationships. * Supports the workflow and independently passes information on, which others need to process their daily operations, in a timely manner. * Process oriented: make sure the internal processes and compliance regulation are followed Language skills * Fluent written and verbal English, other regional relevant languages (region-dependent) are a plus

Your responsibilities will include * Conception, design, engineering and implementation of infrastructure projects in the cloud * Implement security controls, such as firewalls, security groups, and network access controls, to protect cloud infrastructure and data * Troubleshoot and resolve issues with cloud infrastructure in a timely manner * Design and implement disaster recovery plans for cloud infrastructure services * Automate infrastructure management using tools like Bicep * Further development of existing Azure environments * Analysis of new cloud services and sharing of the acquired knowledge * Development of technical solution concepts and presentations * Monitor and optimize cloud-based infrastructure performance and costs * Provide technical guidance and support to other teams * Collaborate with cross-functional teams To master this challenge, you have * You have a degree in computer science or business informatics or comparable qualifications * CI/CD, GIT and IaC are not foreign terms for you. * You have in-depth knowledge of Microsoft Azure solution architecture and migration * Proven Azure certifications an advantage * You have hands-on experience in cloud automation * You have an understanding of agile methodologies and bring an agile work mindset to the table * Experience in designing and implementing security controls in cloud-based environments * Strong understanding of security best practices and frameworks such as NIST, ISO 27001, and SOC 2 * Design, implement and maintain our Azure infrastructure using Bicep and ARM templates.Familiarity with containerization and orchestration tools such as Docker and Kubernetes * Understanding of networking concepts and protocols such as TCP/IP, DNS, and VPN. * Certifications are an advantage * Strong analytical and problem-solving skills and Excellent communication and interpersonal skills * Have a good English proficiency * You're a cloud fan like us!

In this role, you are required to * Be responsible for AO Foundation website content updates (landing pages, text, banners, images, and call-to-actions); this includes daily web content business for all AO Foundation institutes (news, content updates, etc) and maintenance and improvement of web content for all AO Foundation institutes * Set up, test, and deploy electronic newsletters and surveys * Conceive and develop new web content formats in close cooperation with customers and administer existing projects * Consider SEO aspects of the AO Foundation's web content and the analysis of SEO effects with various tools * Support publishing social media content on various platforms To master this challenge, you have * Several years professional experience * Experience using Sitecore and/or experience with various content management systems and digital communications * University degree or similar education (for example, Mediamatiker:in) * Written and verbal English communications skills, German-language skills are a big plus * Technical background * HTML and CSS experience preferred * Image processing skills (image formatting, exporting, etc) * A good eye for image composition and web publishing layout skills * Proficient with Microsoft Office suite * Strong project management and communication skills, resilient multi-tasker * A proactive consensus- and service-oriented personality Additional desired skills: * Basic video editing * Experience with various social media platforms