TALVIK Trust Services AG

Talvik is seeking to add an Investment Administrator/Paralegal to its team that will report to the Head of Investment Administration. The start date would be 05 August 2024 at the earliest. The Investment Administration team (the "Team") manages the investment recommendation process at Talvik, which entails sharing recommendations from investment advisors with directors; drafting subscription documents, other fund documents and internal resolutions; providing Know Your Customer (“KYC”) documentation to funds and third parties and taking all steps necessary to timely implement the directors' decisions. The Team also supports various processes around tax and regulatory compliance. The Team processes a high volume of documents and emails on a daily basis and is in constant interaction with Talvik’s directors, legal advisors, investment advisors, funds, brokers and banks Your responsibilities Processing investment recommendations and documenting the directors’ investment decisions, either by organizing, attending and taking minutes of board meetings or by preparing internal resolutions Drafting and reviewing subscription documents and other fund documents with the support of colleagues and external advisors Understanding the ownership structure of the investment entities and providing KYC information to funds and third parties Supporting compliance processes, notably the tax compliance project in close liaison with tax advisors Supporting internal projects Filing and document management Understanding and adhering to internal policies and procedures Liaison and coordination with trustees, third-party investment advisors, brokers, legal consultants and funds Discrete handling of confidential information

The ideal candidate will work with stakeholders for the oversight of business risks, regulatory and compliance requirements, mitigators, controls, drafting and review of Talvik's policies and procedures. She/He will have experience in a similar role. The candidate will help review and establish required risk mitigators, contingency plans and recovery processes. This is a newly developed in-house role at our organization and we are looking for someone who is keen and willing to develop the risk and compliance function. It is an exciting opportunity to work with all team members and senior stakeholders to support the breadth of activities taking place across a world-class trust administrator. Responsibilities Draft and maintain the firm’s policies and related procedures Work with team members and stakeholders to maintain the firms risk registers and regulatory requirements Maintaining controls and perform internal controls reviews to identify and help close issues Develop remediation steps to mitigate risks Providing overall support to the team and support to auditors, consultants and stakeholders Help raise awareness in business continuity best practices, protocols and procedures Support in prevention, identification and handling of incidents as well as root cause analysis Frequent communication with senior management

The ideal candidate plays a key role in the overall operations of the organization, ensuring that all books and records are kept current. It involves taking initiative for data entry and maintenance of the company's ledgers and periodic reports. The accountant works closely with the Accounting and Payments team members and reports to the Finance Manager. Responsibilities Preparation of journal entries, reconciliations, and bookkeeping-related matters Provide support and ensure annual audit processes adhere to set timelines Preparation and review of annual financial statements of large number of entities Support to enable workflow management for accounting and payment process with the accounting software from Microsoft Dynamics 365 Business Central (former Navision)

We are looking for a Trust Administration Officer. The ideal candidate plays a key role to a compliant payment process with punctual correct documented files. The Trust Administration Officer works closely with the accounting team members and reports to the Finance Manager. Responsibilities ​Day-to-day administration of a portfolio of trust and company structures and correspondence verbally and/or in writing directly with business partners, bankers, lawyers, assets managers and service providers Prioritize and handle email requests and queries in an efficient and professional manner and initiating further steps like payment preparations, approvals and signatures as well as legal documents filing Arrange settlement of invoices including compliance checks & documentation, entering to accounting & banking platform in line with Talvik’s policies and procedures Ensure all trust and company records are maintained and accurate (e.g. constitutional documents, share register, resolutions)

Der ideale Kandidat übernimmt die Buchhaltung für eine grosse Anzahl von Gesellschaften. In enger Zusammenarbeit mit dem Team koordinieren sie Zahlungen, verbuchen Geschäftsfälle und erstellen Jahresabschlüsse. Bei der Vorbereitung der jährlichen Revision unterstützen sie bei der Dokumentenbereitstellung und stehen im engen Austausch mit den Revisoren. Es besteht die Möglichkeit eigenverantwortlich kleine Projekte zu übernehmen. Aufgabenbereich: Verantwortlich für Journalbuchungen für eine große Anzahl von Gesellschaften in Microsoft Dynamics Business Central 365 / Navision Erstellung und Prüfung von Jahresabschlüssen Vorbereitung und Betreuung von externen Revisionen Überprüfung und Verbuchung von Zahlungen Weiterentwicklung bestehender Finanz- und Zahlungsprozesse in einem motivierten internationalen Team