TALVIK Trust Services AG

Talvik is seeking to add an Investment Administrator/Paralegal to its team that will report to the Head of Investment Administration. The Investment Administration team (the "Team") manages the investment recommendation process at Talvik, which entails sharing recommendations from investment advisors with directors; drafting subscription documents, other fund documents and internal resolutions; providing Know Your Customer documentation to funds and third parties and taking all steps necessary to timely implement the directors' decisions. The Team also supports various processes around tax and regulatory compliance. The Team is in constant interaction with Talvik’s directors, legal advisors, investment advisors, funds, brokers and banks Your responsibilities Filling in fund legal documents with support from the Head of Investment Administration and legal counsel where required Supporting the investment decision-making process in accordance with internal policies Drafting internal resolutions and minutes of directors’ meetings Providing Know Your Customer (“KYC”) and FATCA/CRS information to fund administrators, banks and other third parties Supporting the annual tax project, which entails gathering tax information from funds, sharing and discussing it with tax advisors regularly and getting tax forms signed Supporting other compliance processes around FINRA Rules 5130 and 5131, TIC reporting, internal audit et al. Document management, tracking investment-related data and archiving Liaising with trustees, third-party investment advisors, brokers, legal consultants and funds Responsible handling of confidential information

The ideal candidate will work with stakeholders for the oversight of business risks, regulatory and compliance requirements, mitigators, controls, drafting and review of Talvik's policies and procedures. She/He will have experience in a similar role. The candidate will help review and establish required risk mitigators, contingency plans and recovery processes. This is a newly developed in-house role at our organization and we are looking for someone who is keen and willing to develop the risk and compliance function. It is an exciting opportunity to work with all team members and senior stakeholders to support the breadth of activities taking place across a world-class trust administrator. Responsibilities Draft and maintain the firm’s policies and related procedures Work with team members and stakeholders to maintain the firms risk registers and regulatory requirements Maintaining controls and perform internal controls reviews to identify and help close issues Develop remediation steps to mitigate risks Providing overall support to the team and support to auditors, consultants and stakeholders Help raise awareness in business continuity best practices, protocols and procedures Support in prevention, identification and handling of incidents as well as root cause analysis Frequent communication with senior management

We are looking for a Trust Administration Officer. The ideal candidate plays a key role to a compliant payment process with punctual correct documented files. The Trust Administration Officer works closely with the accounting team members and reports to the Finance Manager. Responsibilities ​Day-to-day administration of a portfolio of trust and company structures and correspondence verbally and/or in writing directly with business partners, bankers, lawyers, assets managers and service providers Prioritize and handle email requests and queries in an efficient and professional manner and initiating further steps like payment preparations, approvals and signatures as well as legal documents filing Arrange settlement of invoices including compliance checks & documentation, entering to accounting & banking platform in line with Talvik’s policies and procedures Ensure all trust and company records are maintained and accurate (e.g. constitutional documents, share register, resolutions)

Responsibilities Preparation of journal entries, reconciliations, and bookkeeping-related matters Preparation and review of annual financial statements of large number of entities Provide support and ensure annual audit processes adhere to set timelines Payment setup and review

Responsibilities Preparation of journal entries, reconciliations, and bookkeeping-related matters Provide support and ensure annual audit processes adhere to set timelines Preparation and review of annual financial statements of large number of entities Support to enable workflow management for accounting and payment process with BC